viewAsset

Asset Management Software Built for the Real World. Every Asset, Every Environment.

viewAsset is a fully configurable asset tracking and management solution within the Collectiveview IWMS platform — giving facilities teams, IT managers, and operations leaders a single source of truth for every asset they own, from office chairs to HVAC units to classified equipment.

See viewAsset Live → See How It Works

Built to cover it all.

$10M+ In tracked asset value — from defense portfolios to hotel art collections

83% Deployment visibility at a glance, across every building and floor — live in the dashboard

Zero Spreadsheets needed to know what's where, what it's worth, and who has it

Feature Overview

Asset Tracking Your Way

viewAsset delivers a comprehensive suite of asset management capabilities designed to support every stage of the asset lifecycle. At its core is a universal asset registry that brings every category of owned asset — from furniture and IT equipment to mechanical systems and specialty devices — into a single searchable database with custom fields configurable per asset type.

Every asset is tied to a physical location within your location hierarchy, with full movement tracking and an audit trail every time an asset changes buildings, rooms, or hands. For assets requiring ongoing service, built-in planned preventive maintenance (PPM) tools — tied in with our viewWORK module — allow teams to schedule recurring service intervals, automate work order generation, and maintain a complete maintenance history against each asset record.

Physical audits are supported through barcode and scanner integration, including offline-capable hardware for environments with connectivity or security restrictions. Robust reporting and portfolio dashboards surface asset counts, total values, and deployment status by building, floor, or space — making it easy to identify what's deployed, in storage, pending disposal, or awaiting repair at any given time.

Every Environment

Not Just IT. Not Just Furniture. Everything Your Organization Owns.

Most asset management tools are built for one department. viewAsset is designed to work across your entire organization — configurable enough to handle every category of asset, every type of location, and every level of security requirement.

Facilities & Real Estate: Track HVAC systems, electrical panels, elevators, and building equipment across every property in your portfolio
IT & Technology: Manage computers, monitors, phones, printers, and peripherals. Tie service tags and device IDs to asset records. Integrate with help desk work orders for repair and replacement workflows
Furniture & FF&E: Account for every chair, desk, credenza, and conference table. Know what's deployed, what's in storage, and what's pending disposal — building by building, floor by floor
Classified & Secure Environments: viewAsset supports asset tracking in high-security environments, including SCIFs, with custom barcode formats and scanner hardware that meets applicable security requirements. Data stays on your infrastructure
Specialty Equipment: AV systems, lab equipment, medical devices, kitchen appliances — if your organization owns it and needs to manage it, viewAsset can track it

Space + Asset

Audit a Space. Know What's In It.

viewAsset bridges the gap between space management and asset management. Open any space record and see every asset assigned to it. Open any asset and see its current location, where it came from, and where it's going. This two-way relationship means your IWMS data is always consistent — no more spreadsheets reconciling what's in a room against what the system thinks is there.

Space records show a live inventory of all assets assigned to that location
Asset records show current location, location description, and movement history
Move an asset and both records update automatically
Run location reports to find what's deployed, in storage, or unaccounted for

Configuration & Customization

Set Up the Way You Actually Work.

Every organization manages assets differently. viewAsset uses a template-driven approach that lets you define exactly what fields, categories, and workflows apply to each type of asset — without requiring custom development. Templates can capture condition ratings, serial numbers, service tags, tamper seal numbers, warranty dates, purchase costs, and any custom attribute your team needs.

Asset templates define fields, categories, and default behaviors per asset type
Custom status values (Deployed, In Storage, Removed – Pending Disposal, Storage – Repair, etc.)
Configurable location hierarchy: building → floor → room → sublocation
Admin import tools for bulk data migration from existing systems
Role-based access and classified/high-side designations for sensitive environments

Real Client Results

The Numbers Behind the Platform.

From a $10M+ government contractor portfolio to a hotel headquarters tracking every painting on the wall — viewAsset is designed to cover it all. Same platform, same support, different environments.

Secure Environment · SCIF-Compliant Defense & Government
12,309 assets tracked across 3 buildings. $10M+ in portfolio value visible from one dashboard. Deployed, In-Storage, Pending Disposal, Flagged for Repair — the possible stages are up to the client. Barcode scanning with offline-capable hardware for restricted environments. Data stays on your infrastructure.

Hospitality · Art & FF&E Hotel Headquarters
Every piece of art tracked to the exact wall, room, and floor. Every chair, desk, and cabinet tagged by location. Artist names, artwork titles, and exact placement captured along with a photo. Millions of dollars, all tracked, all maintained in one place.

Common Questions

Asset Tracking Software Questions? Let Us Help.

What types of assets can viewAsset track? +

Just about anything your organization owns. viewAsset is built to handle the full range — HVAC systems, furniture, IT equipment, AV systems, lab and medical devices, and even assets in classified or secure environments like SCIFs. If your team owns it and needs to manage it, viewAsset can track it.

How does viewAsset connect assets to physical spaces? +

Every asset is tied directly to a location in your system — building, floor, room. When you open a space record, you'll see a live inventory of everything assigned to it. Move an asset, and both the asset record and the space record update automatically. No more reconciling spreadsheets against what's in the room.

Can we schedule and track maintenance for our assets? +

Yes. viewAsset includes built-in planned preventive maintenance that works in conjunction with our CMMS tool viewWORK. It will auto-generate work orders and keep a full maintenance history tied to each asset. Technicians get instant access to service history, and managers get real-time visibility into repair and maintenance status across the entire portfolio.

How do we handle physical audits in the field? +

viewAsset supports barcode scanning with offline-capable hardware — so your team can conduct audits even in areas with limited connectivity or strict security requirements. Once they are back at a workstation, bulk data upload syncs everything back into the system.

We already have asset data in spreadsheets. Can we bring that to you? +

Yes — viewAsset includes Admin import tools designed specifically for bulk data migration from existing systems. So you don't have to start from scratch; you can bring your existing records in and build from there.

How soon can we go live? +

Regardless of the size of the project, most companies go live within 2 weeks. Our dedicated account managers ensure a smooth, fast transition.

Will costs increase as we grow? +

No. Our costs are by product only and do not increase with growth. No per-user fees, no surprise charges.

Do we have to use AI tools if we don't want them? +

No. You control the level of AI in your product. You decide which workflows run automatically and which stay in your team's hands. Intelligence is an option — always available, never mandatory.